Active Invoice reader

Processing invoices for the finance department is often a chaotic process with invoices coming from all variety of sources: paper invoices, PDFs, scanned PDFs, emails, etc. Volumes also fluctuate with the seasons, with peak times becoming extremely hectic for the finance staff.

Traditional invoice processing is notoriously inefficient and error-prone.

1. Simplifies a ponderous process - traditional processing is slow and clunky. Automation streamlines the invoice processing.
2. Saves money - by increasing efficiency, automating invoice processing reduces accounting overheads.
3. Enables remote working - nowadays, the ability to work remotely is a must. Traditional invoice processing makes remote working almost impossible.
4. Improves supplier relationships - through fewer late payments and fewer errors, supplier relationship management can be fully enhanced.
5. Improves Cash Flow Management - through a more efficient payment process and reliable data, automated invoice processing improves cash flow management.

Active Invoice reader is a modern tool for automating the processing of supplier invoices. It can extract and convert supplier invoices that are not in machine-readable format into Microsoft Dynamics 365 Finance. It attaches the PDF document to the created record directly in Dynamics365 Finance.

The tool will allow you to set up different invoice layouts to be read and recognize essential information such as ID, VAT, currency, amounts, etc. The more invoices of one layout that are set up in the system, the faster the tool recognizes and reads each invoice. The tool focuses on PDF documents that are not saved in machine-readable format.

The target of the extracted data is the Microsoft Dynamics 365 Finance system, namely the Invoice Register, which is commonly used to track supplier invoices. Based on the extracted data, Active Invoice reader can find the relevant information to create the Invoice Register header and then individual lines.

The Active Invoice reader can read multiple invoices at once and for each invoice read this will create a corresponding record in the Invoice Register. Multi-page PDF invoices are no obstacle either, as it can easily read all pages of an invoice. The entire invoice processing system is designed for maximum automation of all tasks that are otherwise performed manually by the user. Finally, the user is notified when a new invoice has been created.

Active Invoice reader is built on the Microsoft PowerPlatform and AI builder platform, which makes it easy to extend the solution and further automate workflows, or complement it with other Microsoft 365 and Microsoft Dynamics 365 tools. Thanks to the modularity of the individual applications and their focus, almost all customer needs and supplier and customer relationship management can be automatically covered.

Invoice appearance and utilization recognition is user configurable directly in AI Builder, making it easy to add additional invoices and set up key data recognition.