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5 steps to a successful Copilot implementation for Microsoft 365

Unlock the full potential of artificial intelligence with ease. Bring Microsoft 365 Copilot to your business without mistakes or dissatisfied employees. Find out more and get started today.

Published since: 29. 11. 2024

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Inspiration

Implementation pitfalls

When introducing AI and new technologies into the corporate practice, we often encounter various obstacles that can slow down or even complicate the process. "Technical unpreparedness, outdated data causing irrelevant results, and unauthorized access that can cause a user to see information they don't have access to are some of the most common challenges that can arise when implementing Copilot Microsoft 365. And it is important to mention that Copilot amplifies these problems, not brings them" emphasizes Jan Andó, manager of the Microsoft 365 and Dynamics 365 consultant team, who has worked on projects for Heureka Group, Česká spořitelna and the Office for International Child Protection. 
 

Aricoma WEBINAR of 21.5.2024

Do you want to find out how you can use Copilot Microsoft 365 now and get a helper for every day? Watch the webinar where we show you how to simplify your work with AI. 

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Copilot for Microsoft 365 can have an impact on various aspects of an organisation such as processes, infrastructure, ways of working and know-how that you often don't think of when you think of implementation. And how do you avoid the biggest risks associated with AI implementation such as unrealistic expectations, integration and security incidents, use in practice and ethical issues that need to be addressed and managed throughout the process?

The best prevention is preparedness. See how we approach successful Copilot implementations with our customers.child protection. 

1. Needs identification and readiness assessment

For us, the first step is always to define the scope of the project in detail and identify all stakeholders. We conduct a thorough assessment of the organization's readiness and gather information on key business scenarios. We consider security and data handling requirements and ensure the organization is ready for implementation.

2. Determination of real benefits and use

In this step, we'll connect creativity with concrete examples of using AI and Copilot for Microsoft 365. Using the scenarios presented, we'll boost employee skills, increase productivity, and expand awareness of the possibilities these tools offer. We will set realistic expectations and benefits for each user group.


3. Adoption plan and recommendations

Based on the priority scenarios, we will develop an adoption plan and recommendations. We will define the next steps and timeline for implementing Copilot for Microsoft 365. We will consider potential threats and opportunities and answer strategic questions around ownership and deployment of AI activities.


4. Performing user adoption

We then perform the actual adoption of users. We will deploy Copilot to a selected group of users and provide them with the necessary training and support. We ensure that the implementation is smooth and that users quickly become familiar with the tool and start using it effectively. 

For example, we will also create a database of prompts, prepare a space in Teams for FAQs or experience sharing. The highlight of the adoption can be a competition and its corporate evaluation of success.

5. Evaluation and involvement of other processes

The last step is to evaluate the implementation and to involve other processes. We evaluate the success of the project and identify any areas that need to be improved. We will engage other processes and ensure the sustainability and continuous development of the use of Copilot for Microsoft 365 in the company.

Maximise efficiency with Copilot

Don't be afraid to start using Copilot for Microsoft 365 to bring an innovative solution to your business environment that increases productivity, improves processes and strengthens competitiveness. With us, you won't have to spend more time than necessary on implementation. We will guide you and your employees through the entire implementation, so that you avoid the most common pitfalls and generate excitement about the new assistant in your company.

Get in touch with us today to start leveraging the full potential of Copilot for Microsoft 365 for the benefit of your business.

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